14 Apr 2024

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Understand the Accounting System for Small Business Owners
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Understand the Accounting System for Small Business Owners 

Small business owners have to manage various aspects of the business. There are important aspects like recording day-to-day finances, inventory costs, income, expenses, profits, and losses, which we need to record while managing a business. The bookkeeping in this record concentrates on the company’s past and present performance. 

The accounting process is very important for business owners to ensure that they are aware of the essential happenings of the businesses. So, in this article, we will study the accounting system and how small businesses should go for it. If you stay in Savannah, you can consult any small business accountant in Savannah, GA, for better advice and services. 

What is an Important Accounting System for Small Business Owners? 

  • Analyzing financial transactions: This is considered the first stage of development in the accounting process. You have to analyze the financial transactions in which there will be entry of every transaction. In this, personal expenses are excluded, and only expenses and income to the business are included. This is to maintain clarity in the report and make recording easier for the accountant. 
  • Journal the entries and transactions: Journaling the transactions using a double-entry bookkeeping system is essential in the accounting system. It consists of two accounts, which include debit and credit. There are some other journals, such as sales, cash receipts, and purchases, which are used to make the journaling thing easier. 
  • Ledger: Ledge is also known as a book of final entries, which collects all the account details and displays every transaction. 
  • Trial Balance: A trial balance is created to test the total expenses and credits. It is to match both the entries in which all the reports are put together, and the balances of credit and debit should be the same. 
  • Adjusting Entries: At the end of the year, the entries are adjusted with the entries that were not updated in the financial statements. If the income is generated but needs to be updated in the books, such entries will be included while adjusting the entries. 
  • Adjusted Trial Balance: Once you adjust the entries, there is again a trial balance to equalize the debits and credits. It is known as an adjusted trial balance. 
  • Annual Financial Statements: This is the final stage of the accounting system, which includes statements of shareholders, balance sheets, cash flow management, and other such details. 
  • Closing Entries: The temporary accounts, such as income, expenses, and withdrawal accounts, are closed at the final stage. Balance sheet accounts are open for the next billing cycle. The final stage of the billing cycle is to create a trial balance for the closing account by equalizing the debits and credits. 

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